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Help


When you log in to DMPonline you will be directed to the 'My Dashboard' page. From here you can edit, share, download, copy or remove any of your plans. You will also see plans that have been shared with you by others.

Create a plan

To create a plan, click the 'Create plan' button from the 'My Dashboard' page or the top menu. Select options from the menus and tickboxes to determine what questions and guidance you should be presented with. Confirm your selection by clicking 'Create plan'. When creating a plan it is possible to select a funder template. NWO and ZonMW have specific templates and starting in 2021 a new certified template has been created that may also be used for creating a DMP for these two funders: “VU DMP template 2021 (NWO & ZonMW certified)”. This new template includes more specific and detailed guidance on Data management issues.

Write your plan

The tabbed interface allows you to navigate through different functions when editing your plan.

  • 'Project Details' includes basic administrative details.
  • 'Plan Overview' tells you what template and guidance your plan is based on and gives you an overview to the questions that you will be asked.
  • The following tab(s) present the questions to answer. There may be more than one tab if your funder or university asks different sets of questions at different stages e.g. at grant application and post-award.
  • 'Share' allows you to invite others to read or contribute to your plan.
  • 'Download' allows you to download your plan in various formats. This may be useful if you need to submit your plan as part of a grant application.

When viewing any of the question tabs, you will see the different sections of your plan displayed. Click into these in turn to answer the questions. You can format your responses using the text editing buttons.

Guidance is displayed in the right-hand panel. If you need more guidance or find there is too much, you can make adjustments on the 'Project Details' tab.

Add research outputs

Using this feature you can:

  • Enter a data type (e.g. dataset, software, image, etc), size of output and other information, for example, whether it contains sensitive info or not, what the initial access level will be (e.g. open, restricted, closed) and the anticipated publication date.
  • Select the repositories you intend to preserve the data object in (e.g. Dryad, Zenodo). List of repositories comes from the RE3DATA registry.
  • Select metadata standards (e.g. Dublin Core). Options come from the RDA Metadata standards catalog.
  • Select an appropriate licence. Options come from the SPDX license registry.

Fields such as repositories, metadata and licences are machine actionable, while fields such as data type follow glossaries in established RDM resources such as DataCite and the RDA metadata.

The information you enter here will provide your organisation with statistics on data generated by its users, e.g. how much data containing sensitive information is generated, where it is stored, size, etc.

This feature may be optional. Please contact your research support office to know more.

Share plans

Insert the email address of any collaborators you would like to invite to read or edit your plan. Set the level of permissions you would like to grant them via the radio buttons and click to 'Add collaborator.' Adjust permissions or remove collaborators at any time via the drop-down options.

The 'Share' tab is also where you can set your plan visibility.

  • Private: restricted to you and your collaborators.
  • Organisational: anyone at your organisation can view your plan.
  • Public: anyone can view your plan in the Public DMPs list.

By default all new and test plans will be set to 'Private' visibility. 'Public' and 'Organisational' visibility are intended for finished plans. You must answer at least 50% of the questions to enable these options.

Request feedback

You can request feedback on your plan. Click to 'Request Feedback' and the local data management experts at your faculty or the University Library will be alerted to your request. Their comments will be visible in the 'Comments' field adjacent to each question. You will be notified by email when an expert provides feedback.

Download plans

From here you can download your plan in various formats. This may be useful if you need to submit your plan as part of a grant application. Choose what format you would like to view/download your plan in and click to download. You can also adjust the formatting (font type, size and margins) for PDF files, which may be helpful if working to page limits.